Auxiliar de Conversación Program: How to Apply and Teach in Spain

Thinking of trying something new, taking a gap year or changing career paths? You’ve come to the right place. The Auxiliar de conversación program in Spain can help you achieve whatever goal you’ve set for yourself this year, even if you don’t exactly see yourself starting a teaching career.

If you’re lucky, you might even get to live in a coastal town like I did my first year! (La Coruña, Galicia)

 

First, go to the Ministerio de Educación’s website and take a look at all the materials they provide.  Also, check and see if you meet all the requirements to apply. (There’s a high chance that you do!)

Useful resources:

Profex Manual (Registering online) (2017-2018)
Application guidelines (2017-2018)
Frequently Asked Questions (2017-2018)
Checklist to print off (2018-2019)
Before Submitting Your Application (2018)

What’s required of you?

 

 

  • Be a native speaker of English and a passport holder of one of these nationalities: American, Canadian, UK or Australian or New Zealand

 

  • Be over the age of 21 and either a college graduate  or in your last year of studying

 

  • Be able to pass a health exam to prove that you are well enough to teach all 8-9 months of the school year in Spain.

 

*Speak Spanish at an intermediate level (recommended but you will not be checked for it).

 

Personal note: I don’t recommend applying for the program if you only know a few words of Spanish as you’ll mostly likely find that Spanish government offices and your future coordinators and co-workers will likely not be able to communicate everything you’ll need to know about your role (and answer your questions) in English. Knowing Spanish at least at an intermediate level gives you a little more solid ground to stand on and express yourself fully.

 

Anyway, the next step is to submit your application on a platform called Profex. The application opened on January 9th, 2018 and closed on April 18th, 2018. (This post was published after the deadline but I will update it each year with the new dates. If you still want to teach in Spain this next school year (2018-2019), try applying with BEDA, another highly recommended program, that opened their applications again.

Normally when the application period opens on the first day at 12:01am CET (6:01pm EST), the system gets overloaded and malfunctions a lot. It can even shut down and stop working for a short while. It’s because the application number you’re given matters a great deal as to which region of Spain you will be assigned. Ultimately, the number matters more if you are looking to receive a placement in the capital, Madrid, as the Comunidad de Madrid employs the most auxiliares here than any other region of Spain. Generally speaking, the lower your number, the more likely you will be to get your preferred region and get a placement (and ultimately your school placement) way sooner. 

STEP ONE: Inscrita

To get to this stage, you need to create an account with Profex and fill out general information such as your full name, passport number, basic contact info, education, work history and an optional photo. You will also need to choose city population and age group preferences (primary/elementary, teens, adults). Age preferences are divided up by levels such as: primary, secondary, bachillerato (last two years of high school), trade or formación or EOI (Escuela Oficial de Idiomas).

Next, you will select your regional preferences, one from each of the 3 groups (grupos). Give each group a number from 1-3. 1 being your top choice and 3 your least preferred (but a region you would still like to live in.)

 

Grupo A: Asturias, Ceuta y Melilla, Extremadura, La Rioja, Navarra, País Vasco
Grupo B: Aragón, Cantabria, Castilla-La Mancha, Cataluña, Galicia, Islas Canarias
Grupo C: Andalucía, Castilla y León, Islas Baleares, Madrid, Murcia, Valencia

Personal note: Since 2016, a few regions have regained funding and started up their auxilar programs again. The Comunitat de Valéncia, Cataluña and las Islas Canarias (since 2017) now have an auxiliar de conversación program up and running again. Check the links above for more info on the region’s programs and to learn more.

 

 

Keep in mind that you are choosing a region in this step, not a city. If you want to be in a big city (Madrid proper is around 4 million people) such as Madrid, Barcelona, Sevilla, Valencia or Bilbao, research the population of your preferred city and then check off the corresponding box in the city and age group section. I was fortunate enough to receive all three of my places in the cities where I lived and didn’t have to commute more than 45 minutes (the longest commute being in Madrid). Other auxiliares have been placed in the outskirts of a city or in a small town, with a commute lasting up to 2 hours one way. Be aware of this but also be open to whatever type of placement you receive, whether it’s in a city or in a small town. Both have their advantages and disadvantages!

**Ceuta and Melilla (Spanish territories in Morocco) don’t have a history of participating in the program and isn’t a valid option for the 2018-2019 school year, so don’t select them.**

Learn more about life and the cost of living in each region in Spain and check out former auxiliar Liz Carlson’s helpful guide.

To be assigned a number, you need to upload the following documents to Profex (in the same page you see them listed or later -after you submit your application-in Documentos Anexos, the section for any missing documents you need to upload.)

* A scan of the ID pages of your passport (the first two pages in an American passport)
* A scan or photo of your college diploma(s)
* A carta de motivación, a short letter of around 200 words explaining why you want to do the program
* A signed carta de recomendación on letterhead from a professor or employer (if you’ve been out of college for more than 5 years, the government requests you have an employer write you a recommendation).

Personal note: My first year, my inscrita  was #2309. I applied in early February about a month after the application opened. If you want to get placed in the region of Madrid, APPLY EARLY and aim for a number under 1000. My second time renewing (and the year I requested Madrid) my number was 971 and I received a placement within the city of Madrid.

STEP TWO: Registrada/Admitida

When I first applied for the program in February 2014, I had to mail a completed and signed checklist to the branch of the Ministry of Education in my jurisdiction. (I lived in Florida at the time so I had to mail it to Miami.) Find yours here. It includes Canada, too!

You had until the last day of the application period to mail it off and as long as it arrived within two weeks of the postmark, your application would be accepted. This year in 2018, on the main application page, the program no longer requires you to mail anything to a specific office. They now only accept documents if they’re uploaded online – which makes things easier on both sides!

To give you a general idea of how long it takes to get to this step, I’ll share my timeline. I applied on February 9th, got my inscrita number and then they changed it to registrada, then admitida on February 24th. Going from registrada to admitida was simultaneous so hopefully it’ll be the same way for you.

STEP THREE: Adjudicada

The email I received with my very first regional placement in Galicia (May 2014)

So, after waiting patiently -or not so much!- for your regional placement, an email like the screen shot of the above will arrive to your Inbox with the long awaited for answer: where you will live in Spain!

Since 2016, the government only gives you 3 BUSINESS DAYS (días naturales) to accept your placement so ignore what’s in my email from 2014. As you can see, my first year, I received my regional placement on May 16th, 2014. Two to three months is about the normal wait time to receive a placement in regions other than Madrid. It could take more or less time, depending upon your inscrita number.

 

Your status will go from admitida to plaza aceptada on your Profex application.

If you decide to reject the placement or miss the acceptance period, your application online will say rejected or rechazada. If you wanted to accept your placement but didn’t get the chance to, I’ve known people who email the Ministry and are able to convince them to give them a second chance to accept their placement. So, if you find yourself in that sticky situation, email them!

As a rule of thumb: add the Profex email address to your contacts to avoid finding an important email in your Spam folder. (Or just check your email frantically every few hours every day like I did back in the day, haha.)

STEP FOUR: Carta de Nombramiento

Now, the fourth and final step of this whole anxiety inducing, nerve wracking process! The letter of appointment indicating which school you’ll be at for the next 8 months. For most regions in Spain, it arrives just 2-3 (long) weeks after you get your regional placement. In Galicia, I received my carta on the morning of May 30th. I literally woke up that morning, rolled over, grabbed my phone and checked my email first thing and saw the letter of appointment email from the Xunta de Galicia. It was one of the best days ever.

However, if you chose Madrid as your number one preferred region,  expect to wait to receive your carta until school ends for teachers in the Comunidad de Madrid, which is around June 30th every year. While I was waiting for a placement my third year -and switching from Galicia to Madrid-, I didn’t receive my regional placement until mid-May and then my carta until July 12th.  It was a bit of an aggravating situation as I had been visiting Madrid for about 5 days to take a short vacation but also try to do some paperwork. The last part didn’t happen as the carta email arrived a few hours before my flight departed that evening.

Sigh.

Such is life sometimes.

Anyway, now that you’ve gotten to the fourth and final step, you now have everything you need to apply for the visa at your respective Consulate and can get started on preparing for your big move to teach English in Spain!

I hope you found this guide to the application process helpful and easy to follow. I applied for my visa at the Spanish Consulate in downtown Chicago (detailed how-to guide to come!) so unfortunately I can only answered questions specific to that Consulate’s process.

Now you’re just a few months away from entering your first classroom in Spain and making an impact on young students who will most certainly change your life. Are you ready?

 

For everything else, ask away! Do you have any remaining questions about the application process? Any veteran auxiliar want to add any tips? Join the discussion below. 🙂

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